Competence gaps found too late
Mandatory tickets and refreshers live in spreadsheets and filing cabinets. The gap surfaces when the crew is already on site, or when a client asks for evidence.
Arbvria by EMVRIA
Every job, crew, certificate and hour on one live record.
Arbvria is the agentic operating platform for commercial arboriculture. It connects enquiry, survey, quotation, crew planning, site execution, evidence, completion and invoicing — with training, competence and timesheets treated as core operations, not afterthoughts.
Live now · £25/month per seat
Own secure workspace per business
Human approval for material actions
Works with your existing apps
The problem
The job is in one system. The crew's competence is in another. The hours are on paper.
Commercial arboriculture runs on tight margins, safety-critical skills and a lot of moving parts. When the job record, the skills record and the time record do not meet, somebody re-keys data, chases a certificate or reconstructs a timesheet — usually on a Friday afternoon.
Timesheets built from memory
Crews reconstruct hours days later. Supervisors cannot see what is missing, unclosed or unallocated until payroll is due.
Margin drifts away from the job
Approved labour never reaches the job record cleanly, so estimate-versus-actual is guesswork and the next quote inherits the error.
Coverage
The whole operation, from first enquiry to payroll.
Each area is a module on the same core, so the same job, employee and permission model applies everywhere.
Enquiry, survey & quotation
Capture the enquiry, record the site survey, attach photographs and build the quote from the same job record.
Crew planning & dispatch
Plan crews against jobs, vehicles and equipment — and check mandatory competence before the crew is confirmed.
Site execution & evidence
Record activity, photographs, completion notes and exceptions on mobile — even when the signal is poor.
Training & competence
Competence register, employee certificates, online learning, expiry monitoring and a matrix that shows gaps at a glance.
Timesheets & time capture
Mobile start, finish and breaks, drafts pre-filled from the roster and job events, validation flags and supervisor approval.
Payroll preparation & job cost
Repeatable pay-period exports from approved time only, plus labour posted back to the job for estimate-versus-actual reporting.
Training & competence
Know who is ready before the crew leaves the yard.
Skills are treated as operational data. Every competency has an owner, an evidence requirement and a validity rule. Every job can state what it requires, and the platform checks the proposed crew against it.
- Configurable competencies: chainsaw, climbing, aerial rescue, chipper, MEWP, traffic management and your own.
- Current, expiring, expired, missing and under-review states are visibly different.
- Expiry reminders and escalations use tenant-configurable lead times, with duplicate suppression and tracked outcomes.
- Online modules, knowledge checks and evidence attached to the employee record.
- An override is a permissioned, reasoned, audited act — never a quiet edit.
Crew readiness check
Job requirement
Proposed crew
Employee competency records
Checked
Compliant, or a gap routed to a person
Missing or expired mandatory competence blocks or warns according to policy. A human decides any override.
- Gap list with source records and expiry dates
- Refresher assignment proposed for approval
- No agent certifies competence on its own
Timesheets
Time that arrives complete, allocated and ready to approve.
Crews capture time on mobile. Supervisors get exceptions rather than a blank grid. Payroll gets approved hours, not a reconstruction exercise. Approved labour lands on the job, so margin is visible while the work is still fresh.
- Start, finish, breaks and allocation to job or category — on mobile, with queued offline submission.
- Drafts assembled from the roster and recorded job events, clearly labelled as proposed.
- Missing, unclosed, overlapping and unallocated time flagged with the source record shown.
- Submitted → Supervisor review → Approved or returned. Amendment after approval triggers reapproval.
- Pay-period export excludes unapproved time, summarises exceptions and records who generated it.
Approval states
Draft — proposed from roster and job events
Submitted — employee confirms the record
Approved — authorised supervisor only
Exported — attributable, repeatable payroll output
Job cost
Approved labour posts to the job
Estimate-versus-actual updates from approved time only. Reallocation keeps its history.
- Hours and cost by job and category
- Exceptions excluded from the export
- Every amendment carries actor and reason
Agents
Agents prepare the next action. People keep control.
Arbvria agents read authorised records, surface what needs attention and prepare work for a person to approve. They do not certify competence, approve time or release payroll on their own.
Competence Agent
Compares employee records with role and job requirements and surfaces the gaps with source evidence.
Expiry Agent
Monitors expiry windows, sends configurable reminders, escalates and proposes refresher bookings.
Crew Readiness Agent
Checks a proposed crew against mandatory job competence before final dispatch.
Training Assignment Agent
Proposes the right online or external course and routes any financial commitment for approval.
Timesheet Capture Agent
Builds draft entries from the roster and job events, prompting only for what is missing.
Completeness Agent
Detects missing days, unclosed shifts, absent breaks and unallocated time.
Validation Agent
Compares roster, job events and submitted hours, and flags discrepancies without altering records.
Payroll & Job Cost Agents
Prepare the pay-period summary and post approved labour to the job, always behind human approval.
Control model
Autonomy you can inspect, limit and reverse.
The platform is the system of record. Agents get a per-agent allow-list of tools, every action is audited, and material actions wait for a named human.
Read authorised records
An agent only sees the tenant, role and records a person has granted it. No cross-tenant visibility.
Propose with sources
Recommendations show the records and assumptions behind them, so a person can check the reasoning.
Act through controlled tools
Agents execute only through defined tools. A blocked tool writes a denied audit event.
Human approval where it matters
Competence overrides, timesheet amendments, payroll output and external commitments need an authorised person.
Pilot measures
What to watch in the first 90 days.
Arbvria is live with a 14-day free trial. Start with one crew and one pay period, then measure the work that disappears.
Chasing time
Weekly hours spent chasing or correcting timesheets.
Complete shifts
Percentage of shifts submitted complete and on time.
Payroll exceptions
Exceptions per pay period, and how quickly they clear.
Current competence
Percentage of staff with complete, current competence records.
Expiries resolved
Certificates identified and resolved before expiry.
Overrides
Crew assignments requiring a competence override.
Labour variance
Estimated versus actual labour hours per job.
Margin visibility
Jobs with approved actual cost before the invoice is raised.
Pricing
One platform. Clear monthly price.
Live now at £25 per seat per month with a 14-day free trial. Add the people who need access, keep one secure workspace, and use every module in the core platform.
- Jobs, surveys, quotations, crews, vehicles and equipment
- Training, competence matrix, expiry monitoring and crew readiness
- Mobile timesheets, approvals, payroll preparation and job costing
- Seat licence: Bronze up to 10 people, Silver up to 50, Gold unlimited
- Agent console, approvals queue and full audit trail
Live
Arbvria by EMVRIA
Commercial arboriculture operations, training and time on one live record.
£25 / month per seat
14-day free trial · no card required to start
Seat licence: Bronze up to 10 people · Silver up to 50 · Gold unlimited. Move up instantly from your own workspace.
Already use a training or timesheet app? We will integrate with it where replacement is not commercially justified.
See Arbvria against your own jobs.
Bring a live job, a crew and a pay period. We will show you the readiness check, the timesheet exceptions and the labour variance in your own language.